Assam Society Registration

Assam Society Registration

A society is a gaggle of individuals coming along with an purpose to advertise charitable actions. Societies are registered beneath the Societies Registration Act 1860 that governs the operations of societies in India. Since societies are fashioned for frequent communal functions, it’s needed that they’re registered to be eligible for tax- exemption. On this article, we take a look at the method and process of Assam Society Registration intimately.

The Society Registration Act, 1860

The Society Registration Act, 1860 governs the requirement and process for society registration and operation. Underneath this Act, a minimal of seven members is required to register a society. The Act doesn’t prohibit the governing council or the managing committee to be the residents of India, i.e. an yone is usually a member of a society.

Want for Registration

Societies fashioned with seven or extra members are registered for the next causes.

  1. To advertise science.
  2. To advertise literature.
  3. To encourage wonderful arts.
  4. To keep up libraries or studying rooms.
  5. To keep up public museum or galleries.

Assam Society Registration

Who can apply?

  1. Any one who needs to register a society for charitable functions (as described in part 20) can apply for the registration.
  2. Self-Assist Teams don’t come beneath the preview of Societies Registration Act 1860 as these organisations are fashioned to assist the group members begin a enterprise / an occupation/commerce by lending cash which is taken into account as enterprise actions and never charitable actions.
  3. The societies whose goals and goals are confined to the welfare and curiosity of its members solely comparable to Pensioners Affiliation, Housing Societies and many others. don’t come beneath the scope of Societies Registration Act 1860.

Competent Authority

The Registrar of Societies and Companies are the competent authority for the registration of societies who’re appointed by the State Authorities of Assam. Further Joint Deputy or Assistant Registrars can be appointed to help the Registrar if required.

The Further Deputy Commissioner who additionally capabilities as Joint Registrar of Societies is accountable for investigating all paperwork enclosed within the Memorandum of Affiliation, Structure indicating Bye-Legal guidelines of Societies, charges paid by treasury challan, Headman’s NOC and all required paperwork as talked about beneath the Act.

Group construction of Registrar of Companies and Societies:

Addl. Registrar
U.D. Assistant
L.D. Assistant
Help Workers

Paperwork Required

The next paperwork are required for the registration of a society

  1. A replica of clearly typed Memorandum of Affiliation along with Guidelines and Regulation duly signed by the President and the Secretary with the Seal of the Society.
  2. Copies of decision relating to the registration of the Society and election of the members of the manager physique with the record of the members current within the Normal Assembly.
  3. Paperwork relating to workplace lodging of the society.

Observe: If the society claims that its workplace is located on a land, owned by it, the Dag quantity, patta quantity and proof of its possession of the land ought to be furnished. If the workplace is located in a rented constructing, an affidavit from the home proprietor with proof of his possession ought to be furnished.

  1. A replica of passport dimension pictures of the President and the Secretary.
  2. A replica of the specimen signature of all govt members of the society (whose quantity shouldn’t be lower than seven) on a plain paper.

Observe: The members of the society ought to signal within the presence of Deputy Commissioner/ Further Deputy Commissioner / Sub Divisional Officer / Income Circle Officer of the involved district / sub division / income circle, who will signal on that paper mentioning his/her identify, date and designation as token of getting witnessed the identical.

  1. If the Group (proposed to be registered as a society) has been endeavor any actions throughout the previous twelve month from the date of its software for registration, it ought to connect a certificates in unique from the Deputy Commissioner / Sub- divisional Officer of the involved district / Sub-division of those actions.
  2. Declaration from the President of the Secretary relating to the receipt of fund (if any) from the Authorities or different companies.

Registration of Societies

A society will be registered by subscribing their names to a memorandum of affiliation, and submitting the identical with the Registrar of Companies and Societies, Assam beneath this Act. A replica of Guidelines and Laws (varies from state to state) have to be accompanied with the Memorandum of Associations (MoA) with out which the Registrar won’t settle for the Registration of Societies.

Memorandum of Affiliation

The memorandum of affiliation have to be filed to the Registrar. Seven members of the society or the people related to the society ought to signal the memorandum of affiliation that ought to be dated. The memorandum of affiliation ought to comprise the next particulars:

(a) the identify of the affiliation

(b)  the article of the affiliation

(c) the tackle of the registered workplace of the affiliation

(d ) the names of the primary members of the Governing Physique

(e) the identify of addresses and occupations of the signatories to the memorandum.

Guidelines and Laws

The copy of Guidelines and Laws comprise issues or questions related to the next.

  1. The style by which the members of the Governing Physique, the President, the Secretary and different officers are elected, appointed, eliminated or resigned.
  2. The workplace time period of the members of the Governing Physique, the President, the Secretary and different officers.
  3. The style of admission of members and their resignation or removing.
  4. The upkeep of the membership register and services for inspection of the identical.
  5. The custody of the property of the society.
  6. The process for holding the society conferences, the discover interval for conferences and the style of voting.
  7. The upkeep and audit of accounts
  8. The inspection of accounts and proceedings of meetin g by the members of the society
  9. Every other matter associated to the affairs of the organisation.

 Observe: Three office-bearers of society should signal the formulated guidelines and laws. (Chairman, President and Vice-President or Secretary and the President, as relevant)

Identify of the Society

The society to be registered ought to choose a singular identify. The Societies Registration Act, 1860 doesn’t enable a reputation that already exists to be registered for a Society.

The identify of the society mustn’t resemble the identify of any nation, state, native authority or that’s prohibited beneath the Emblems and Names Act, 1950.

A Society mustn’t include any of the next phrases: – “Indian”, “National” or the identify of the “Nationwide Figures” as per the directions issued by the India Authorities.

Annual Normal Assembly

Each society ought to maintain an annual normal assembly at l east as soon as yearly and no more than fifteen months between 2 such successive conferences.

Charges for Assam Society Registration

Registration Price of Rs.50.00 (Rupees fifty) is ought to be paid via Treasury Challan beneath the Head of Account – Charges beneath the Societies Registration Act. 1860, Act XXI of 1860.

To acquire an authorized copy of the registration, a price of 50 is to be paid. Every duplicate copy prices Re. 1.

Change in identify and tackle of the societies includes Rs. 50 as price.

Relying on the districts, the price for renewal of societies varies from Rs.25 to 200.


There isn’t any due date of submission of software for registration. Time for processing of the proposal can be inside 30 days from the date of submission of software.

Software Process

The applying for the registration of Societies will be made offline. The Service has not but been made on-line .

Step 1: The applicant ought to make an software in kind 1 together with the prescribed paperwork to the Registrar of Companies and Societies, Assam.

Make needed fee via treasury challan. A singular acknowledgement quantity can be given. The copy of the Software kind for brand spanking new registration of a society is supplied under.

Assam Society RegistrationApplication Form 1

Step 2: The submitted software and the paperwork are examined by the Dealing Assistant and the stories are produced to the Registrar of Companies and Societies.

Step 3: The Registrar after learning all facets of the matter might dispose the identical at his degree and approve.

The Registrar forwards the file to the Authorities for acquiring needed approval similar at his degree when the topic is expounded to a coverage choice or another essential matter required to be disposed.

< p>Objection of Request:

In case of improper paperwork or any objection issues, the knowledge for objection is communicated to the applicant and submitted to the Dealing Assistant for re-examination. The report is then submitted to the Registrar who approves and points the certificates.

Step 4: The applicant ought to present the acknowledgement quantity to acquire the certificates.

Acquiring Licensed Copy of the Society Registered

A discover to carry a gathering on getting the licensed copy of the Society have to be issued 10 days earlier than the proposed assembly to all members of the manager physique. The required paperwork are listed under.

  • Software for the problem of licensed copy of the paperwork of the society.
  • Two units of Memorandum of Affiliation and Guidelines and Regulation of the Society ought to be submitted together with the applying.
  • Photocopy of the Registration certificates of the society together with the unique, which can be returned after verification.
  • Treasury challan of Rs. 30

Concern of Duplicate Registration Certificates of Societies

The applicant can apply for a replica situation of registration certificates of Societies is the unique is misplaced or broken. The paperwork required for the problem of duplicate registration certificates of Societies are given under.

  • Software in plain paper from the President/Secretary (in case of a society) with signature (in full identify), date and seal stating its related particulars.
  • An affidavit in unique (sworn earlier than a Justice of the Peace) in non judicial stamp paper by the president or the Secretary, explaining the circumstances of the lack of the unique registration certificates of the society.
  • Police report (in unique) relating to the lack of the unique registration certificates.
  • Price for Rs 1/-(one rupee) solely via Treasury Challan beneath the Head of Accou nt “1475-other Normal Financial Service-fees beneath the Societies Registration Act XXI of 1860.”
  • Particulars of different related paperwork (apart from the registration certificates), in case their duplicates are required by the society.

Change in Identify or/and tackle of the Society

To vary the identify or tackle of the society, a discover in writing of the change of identify or/and tackle ought to be despatched to the Registrar that’s signed by the president, secretary and 7 members. Not lower than two third of the full variety of members ought to cross a consent (permission to vary) by decision at a normal assembly held for altering the identify or/ and tackle of the society. A replica of the identical ought to be despatched to the Registrar. The opposite paperwork required are the unique Registration Certificates and an affidavit relating to the change of identify / an affidavit relating to the change of tackle.

Change of Guidelines and Laws of the Society< /robust>

The Society can change the principles at any time by passing a decision at a normal assembly with no less than three-fifth of the members voting in favor of the decision. Altering of guidelines and laws of the society includes an software for approval of modification of Memorandum of Affiliation and structure of the society.  A discover relating to the assembly for the proposed amendments is issued to all members earlier than ten days of the assembly and a replica of it ought to be despatched to the Registrar. It’s needed that the proposed amendments are agreed by the three-fifth of the members.

Renewal of the Society

The validity of the certificates of registration issued is for a interval of three years. Subsequently, it important that renewal of societies is finished after Three years.

Paperwork Required For Processing Renewal of a Society

  • Software for renewal.
  • A photocopy of the registration certificates together with the ori ginal registration certificates.
  • An inventory of members of the Govt committee with their full identify .
  • Related decision of the Normal Physique assembly for the renewal.
  • Certificates of affirmation by three members of the Govt Committee, whose signatures ought to be attested by a gazetted officer.
  • Attested photocopy of the newest annual stability sheet (together with the unique, which can be returned after verification).
  • Attested photocopy of the newest audit report (together with the unique, which can be returned after verification) from a Chartered Accountant or a Authorities auditor, as accepted by the Annual Normal Assembly of the society.

Observe: This doc is to be submitted to the Registrar inside 30 days from the date of the Annual Normal Assembly.

  • Attested photocopy of the utilization certificates if any fund obtained throughout the interval, previous to the date of the renewal software).
  • Specimen signature of all new Govt members on a plain paper, signed within the presence of the Deputy Commissioner who will signal on that paper in token of getting witnessed the identical.
  • A short report (in unique) from the Deputy Commissioner / Sub-Divisional Officer of the involved district / sub-division of the actions of the society throughout the previous three years from the date of the renewal software.
  • Photocopies of all pages of the Financial institution Go-E book of the society (together with the unique, which can be returned after verification).
  • Money guide (in unique, which can be returned after verification) of the society, referring to the previous three years, pending the date of the renewal software.
  • Attested passport dimension pictures of the President and Secretary (attested by a gazetted officer of the photograph, under the face.
  • Dag Quantity, Patta Quantity and Proof of possession of the society on the land of its Workplace.
  • An affidavit from the home proprietor with the proof of his possession, in case of a society’s workplace is located in a rented constructing.
  • An annual report because the date of registration.

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